Date: 2024.06.07
Participants: Philippe, Axel, Piyali, Matthias
Fabio participated for the first three points on the agenda.

Agenda:
1) approval of agenda, incl co-opts
2) secretary of the meeting
3) status on PCUM
4) review of ToR; see
    http://norlx65.nordita.org/~brandenb/pencil-code/PCSC/ToR/ToR.pdf
5) status on elections
6) review UserMeetings/2024/agenda.txt; see
    http://pencil-code.nordita.org/UserMeetings/2024/agenda.txt

1) Approval of agenda
The agenda was adopted

2) Secretary of the meeting
Nils was selected as secretary of the meeting

3) Status on PCUM
* Fabio joined for this agenda item
* Only 5 people have registered for now
* Meeting room for 30 people already booked
* People should start thinking about accommodation
* Internet connection in the institute is troublesome - due to
  previous attack. They need to know beforehand if people need access
  to resources outside the institute, but hopefully everything is OK by
  September. Fabio will inform participants when time approaches. Axel
  asks if port 2401 is open (used by CVS). Fabio will check and make
  sure it works.
* Fabio does not know how to proceed with the agenda for the PCUM,
  since people have not yet informed that they want to give presentations
  or organize sessions. Philippe says that Fabio only has to make
  a rough agenda saying when there will be presentations - and an
  approximate schedule for the week. It is important to have enough
  time for discussion. Should also allocate time for coding sessions,
  which may require access to one or two extra small rooms (preferably
  with screens).
* Philippe asked if there is any outlook or plan for any financial
  support for the meeting. Fabio informed that there is not.
* It might be good to have some lectures dedicated to specific modules
  of the code for newcomers
* Matthias would like to inform as many as possible about the GPU
  ability of the code, and he is therefore wondering if there is a GPU
  machine at the institute for such demonstrations. Fabio will check.
* It was suggested that Fabio approaches specific people and encourage
  them to register for the meeting with personal invitations
* One of the first points on the agenda should be "Summary from the
  PCSC", which is typically less than 30 min
* Another point in the beginning will be "Opening remarks" by Axel
* Since no funding is available, one should have a registration
  fee of around EUR 30 per person. This will cover welcome reception
  and coffee breaks.
* In general, Fabio could use the agenda from last year to prepare a
  draft agenda for this year's meeting.
* Fabio should recommend some accommodations for the participants

4) Review of ToR
We need to decide if we should use the word administrator or owner
(or something else) to identify those that have rights to add new
committers. Everybody should think about a good term until next week.

5) Status on elections
Matthias suggest two last weeks of June or from early August on for the
next election to the PCSC.
It was agreed to have the election end of August.
 
6) Review UserMeetings/2024/agenda.txt; see
This point was done as a part of item 3) Status on PCUM